GUIDESITE

VENUE RESERVATIONS

1. Craft the concept paper for your event/activity. Secure required parts of the paper (refer to the concept paper form), and its needed signatures. Afterward, submit it to the Office of the Student Affairs through this link:Concept Paper Form. Submit your response through this link as well.
2. Once approved, you may proceed with booking your desired venue.Channels may vary depending on your chosen venue:
   1. booking.addu.edu.ph for the following assets:

      i.	Finster Auditorium
      ii.	F213 Multi-purpose Room
      iii.	Bapa Benny Tudtud Auditorium Conference Room A - Ricci Hall, 3rd Floor, CCFC Building
      iv.	Building
      v.	Conference Room B - Ricci Hall, 3rd Floor, CCFC Building
      vi.	Conference Room C1 - Ricci Hall, 3rd Floor, CCFC Building
      vii.	Conference Room C2 - Ricci Hall, 3rd Floor, CCFC Building
      viii.	Conference Room D - Ricci Hall, 3rd Floor, CCFC Building
      ix.	Conference Room E - Ricci Hall, 3rd Floor, CCFC Building
      x.	Pakighinabi, Ricci Hall - 3rd Floor, CCFC Building
      xi.	Training Room - Xavier Hall, 8th Floor, CCFC Building
      xii.	Media Room - Xavier Hall, 8th Floor, CCFC Building
      xiii.	Arrupe Hall Front Area - Arrupe Hall Martin Building
      xiv.	Bus #1 | AEK-744
      xv.	Bus #2 | AAG-6656
      xvi.	Bus #3 | AAG-6653
      xvii.	Bus #4 | LHF-260
      xviii.	Coaster Bus | AAH-1719
      xix.	Dump Truck | LGV-279
      xx.	Toyota-Grandia | AAG-6059
      xxi.	Toyota-Innova | KEE-237
      xxii.	L300 Van | LHE-238 Fill out the information required on the website. For a heads-up, the website requires you to attach your (1) approved concept paper, (2) proof of approval for the rental fee waiver (if you have emailed the Executive Vice President to request waiving of the fee), and (3) floor plan and program flow if applicable. After filling out the necessary information, an email will be sent to you confirming your request for booking. Wait for the approval of the approvers before proceeding. Once the ending approver has approved, you have successfully and officially booked the venue!

   2. https://library.addu.edu.ph/book-a-library-facility for the following library facilities:

      1. Multi-purpose Room
      2. Collaboratorium
      3. Audio-visual Room
         • Corresponding steps and guidelines are elucidated on the website.
   3. Physical Plant Office for:

      1. Classrooms
         1. Go to the registrar's office and inquire what are the available rooms at the time of your activity. After the confirmation, you will be directed to go to the Physical Plant Office to request a form that you need to complete.
   4. Ma’am Suzanne Doromal, for:

      1. Martin Hall (4th, 6th, 7th Floor)
         1. First, proceed to the Athletics Office located at the back of the 4th Floor, Martin Hall, and inquire about the availability of the venue.
         2. Then, send a letter addressed to Ma’am Suzanne Doromal about reserving any of the Martin Hall floors. The letter can be sent online through her addu email address: smadoromal@addu.edu.ph or submit a physical letter on the 9th floor of the CCFC building.
         3. After the approval of Ma’am Su, proceed to the University Athletics Office to obtain a copy of the Martin Hall reservation form. Attached to the reservation form is the letter approved by Ma’am Su. Before submitting the reservation form back to the University Athletics Office, the necessary information must be inputted, along with the needed signatories.
   5. HISFLEX ROOM RESERVATION FORM for:

      1. HisFlex Rooms:
         1. Before submitting your reservation request, please obtain the necessary approval from your immediate supervisor and attach a PDF or image of the approval document to the form. No additional paper submissions will be required.